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Cloud Storage Using Google Drive

ISP assigns Google Apps accounts to children from Grade 3. This automatically provides each child with a storage space in Google Drive. We could use Google classroom, but we’ve continued our legacy processes. Here’s how we set up storage:

  • Each student creates a class folder with subfolders for each subject
  • The class folder is shared with the classroom teacher with edit privileges
  • Folders for single subject/specialist teachers are shared with them with edit privileges
  • Each teacher creates a Class Students 2015-2016 folder and adds each student’s folder to it
  • The teacher creates a folder to share work with students (read only by students)
  • The teacher creates a folder where students can share items with each other or with the teacher

Naming conventions are very important when using Google Drive. They enable users to search and find files more efficiently. We use the naming convention of Class Firstname Description e.g. 4P Damianne Math. When there are 2 or more students with the same first name, we append the first initial of the last name e.g. 4P DamianneP Math. Get in the habit yourself and get students in the habit of naming files and folders accurately when they create them, and putting them in the correct folder from the start.

If you do this in Google Classroom, and find the process to be more streamlined with a similar setup, please let me a comment.