Email Large files using Google Drive and Gmail

Attach document from Google Drive

This isn’t so new, but it’s a very useful feature. If you have a large file that you want to send by email:

  1. Save it to Google Drive
  2. E-mail the copy that you’ve saved in Google Drive using Gmail.

Attach document from Google Drive
It’s very easy to send one or more files from Google Drive, right from your email, which means you can send a combination of files from Google Drive and your desktop at the same time.

Google documents (Docs, Sheets, Slides, Forms) must be sent as a link, and other documents like pdfs, MS Office files (not converted) and image files can either be sent as links, or as attachments. A great feature of Google Drive attachment is that Gmail ensures that the recipients have access to any files that you are sharing with them using links, and prompts you if you need to change the file permissions.

iOS 11 Release – Check before you update

Do not disturb in iOS 11

Apple will release iOS 11 tomorrow, September 19. Before you update, make sure that you check the readiness of your device. iOS 11 is a major update, with new features as well as security updates. New features include:

  • Files app to manage your files on your iOS device
  • Dock available in apps, with quick access to recent apps
  • Better multitasking on iPad
  • Drag and Drop on iPad
  • Inline drawing and searchable handwriting in Notes
  • Document scanner built-in to Notes
  • Inline drawing in Mail
  • New filters built into Camera
  • Customize the Control Center
  • Driving mode so that you are not disturbed while you drive
  • Lane guidance and speed limit built into Maps
  • Quick type keyboard for typing with one hand
  • Automatically set up iOS device from another iOS device by proximity

Check your hardware

iOS 11 is compatible with iOS 5S and newer iPhones, iPad mini 2 and newer iPads, 6th generation iPod and iPod touch. However, be aware that new operating systems can slow down older devices. Just because you can update your device doesn’t mean you should. If you have an older device that you depend on for frequent use, I suggest waiting for later updates of iOS 11, and checking reviews of how it works with your device before you update to iOS 11.

Check you apps

ios 11 app compatibility imageMany developers have updated their apps to work with the new operating system, but some apps (especially free ones) may not work with your device. If you have any of those apps installed, find a replacement for the ones that you use. If there are any apps on the list that are critical for you, you may want to wait for an app update before updating to iOS 11.

To check which apps many not work after you update your device,

  1. Open Settings
  2. General — About
  3. Applications

Check your space

If you’re getting storage almost full messages on your device, it’s a good idea to clean the storage. If you need help, see this article from Macworld.

Other consideration

Before you update, make sure that you know your Apple ID and password. If you have it saved on the device and don’t haven’t it memorized, make sure to write it down temporarily. Also, make sure that your device is backed up to iCloud* (or your computer). If you depend on your iOS device, I think it’s a good idea to invest in iCloud. I pay CDN$1.29 a month for 50GB of iCloud storage.

*Note that iCloud doesn’t back up your apps. It makes note of what apps you have installed on your device so that you can restore them later from the App Store, but it won’t allow you to restore any apps that are no longer available in the App Store. It also doesn’t back up data from the Health app.

If you have a question or need some help, post on my Facebook page or email me at damianne@presidentialtech.com.

Save all Your Photos in One Place

As a teacher, you probably take lots of photos of your students in the classroom. You may even have students or assistants act as photographers. It’s useful to save all those photos in one place. This lets you access the photos from any device, makes it easy for you to share photos and albums with everyone including parents, and protects your images from loss if a device breaks or becomes inaccessible. If your device is running out of space, you may also want to save your photos and videos in Google Photos so that you can delete them from your device and free up space. This is especially important if your school uses devices that only have 16 GB of space.

If your school uses G Suite, Google Photos is a good option, as it is included as an app in your G Suite account. Google Photos works on whatever devices your school may be using. To use Google Photos, you need a Google account. Then install Google Photos on your Android or iOS device, or on your Mac or Windows machine, or access Google Photos on the web. Once you have the app installed, you can setup Backup and Sync for Google Photos on your device.

Note that if you set the quality of your photos to high in Google Photos, your uploads do not count towards your available storage limits. This means that you can save an unlimited number of high quality images (up to 16 mega-pixel) and videos (up to 1080p), which is high enough quality for people who mostly access multimedia in digital formats.

What’s New in Google Classroom – August 2017

August 2017 Google Classroom Updates

help in Google ClassroomGoogle Classroom is Google’s learning management system, which was introduced in 2014. Throughout each school year, and over the summer, Google releases new features and updates to Classroom. If you have a suggestion of a feature for Google Classroom, click on Send Update inside Classroom to share you idea.

Google made a number of changes to Classroom over the summer holidays. There are two features that were on my wish list: the ability to display the class code full screen, and new page views where a student or teacher could see all the student’s work for a class, and the status of the work. Other updates include the ability to reorder classes on the home page, to grade quizzes question by question, assign decimal grades for assignments, use the Google bar to quickly switch to other G Suite products, and transfer ownership of a class to another teacher. Google Classroom now integrates with QuizizzEdcite, and Kami. You can get more details about the updates in the blog post from Google.

If you’re new to Google Classroom, or want to improve your use of Google Classroom, check out the Training Center. This hub contains video tutorials, tips and tricks from teachers, guides that you can download, and access links for webinars. If you have other questions (or tips to share), you can also take part in the Help Forum. For more tips, follow the #FirstDayofClassroom hashtag on Twitter.

7 Steps to Secure your Device

portable devices

Secure your Device posterMany of us use our devices as an extension of our brains. We keep personal information such as our banking details, passwords, addresses, social media accounts, contacts, etc. on our devices. This could be catastrophic in the wrong hands. In the best case, we would simply lose all of our data, but they would be backed up elsewhere. In the worse case, an unscrupulous individual could steal private information from our device or use this information to defraud us or our friends and family. Whether you have an iOS, Android, or other device, it is important to secure it.

Follow these 7 tips to secure your device:

  1. Set up a passcode of 6 or more digits on your device.
  2. Use Touch ID or an unlock pattern for added security of your device.
  3. Sign into iCloud/Google sync so that your device is backed up.
  4. Turn on Find My iPhone (iOS) or Find My Device (Android). On iOS, make sure that you also turn on Send Last Location.
  5. Enable two-factor authentication for all accounts that you use on your device. This makes the next two steps very important if you lose your phone or if it’s stolen. This setting will prevent unauthorized access of your accounts, but may also keep you if you don’t have any other devices that are logged into the accounts.
  6. Add multiples verified emails or phone numbers. Use the alternate phone number of a partner or trusted friend, so that you can get the verification code from them if you need to access your accounts on a new device.
  7. Memorize your Gmail/iCloud password. This may encourage you to create a password that is easy to remember. Remember that even if the password is easy for you to remember, it should be hard for other people to guess. Make sure that your password has a combination of types of characters, and is at least 8 characters. The longer and more random the password, the harder it is for criminals to crack it.

For additional tips, and instructions to help you access the various settings on iOS or Android, see this PC World article.